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In the Microsoft Exchange Administrator program, you can use the Delivery Restrictions tab on the Properties dialog for the conference room’s mailbox to allow only certain people to send messages to the conference room.
Outlook 2000 and later versions allow users to directly book resources without the need for a script or delegate.
To set up a resource calendar folder for direct booking, create an Exchange mailbox for the resource, then use Outlook 2000 or later to log directly into the resource mailbox and set the Resource Scheduling options in Tools | Options | Calendar Options.
You must book it directly by making an entry in its folder.
Resource Central is the complete meeting and conference planning tool for internal and external events. Meeting Planner from Emerging Soft is a standalone scheduling application that is designed to simplify and streamline equipment scheduling, equipment requests, work flow and management.
An interesting alternative is to create two rules on the delegate's Inbox that look for the Meeting Request form -- one rule for requests from valid users that just stops processing subsequent rules and a second rule that sends a reply back to the sender or moves them into another folder.
You'll need Outlook 98 to do this, because Outlook 97 doesn't allow you to create a rule for items that use the Meeting Request form.
They are: One change end-users notice is the Scheduling Assistant replaces Auto Pick Next with the Suggested Times pane.
For Exchange 20, both free (Auto Accept Sink for Exchange) and commercial (Exchange Resource Manager) event sinks can automatically accept and decline meeting requests for resource mailboxes.
The Room Finder displays room and attendee availability and suggests times that work for all attendees.
Using Direct Booking is not recommended with Exchange 2010 and up.
For best results, on the Attendee Availability tab of a meeting request, click Invite Others to add the resource to the Resources box.